ROC FILING

ROC FILING FOR INCORPORATED COMPANIES

Annual return filling with Registrar of companies is one of the mandatory conditions which every company incorporated as per companies’ act, 2013 needs to comply with. ROC works under the direct mandate of Ministry of Corporate Affairs [MCA] as an independent regulatory body and makes all the companies to strictly adhere to all the compliances and reporting matters.

Annual return filling must necessarily be done on or before due dates so as to avoid penalties & strict actions by authorities against the company. This makes annual return filing more important.

About – Annual Return Filling  

Ministry of Corporate Affairs [MCA] timely issues directions & guidelines for the companies that will ease their annual return filing. All companies required to file the documents on an annual basis for purpose of fulfilling the compliance requirements:

Audited Annual Financial Statement  of the company

As per section 129 & 137 of the companies act, 2013 read along with Rule 12 of the Company (Accounts) Rules, 2014 entails the companies to file audited annual financial statements with the ROC within the prescribed timeframe. The  audited Financial  Statements approved by the members of the company within 30 days of such Annual General Meeting (AGM), in case the financial statements are adopted by the members;

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Rule 12; deals with filling of Audited Annual financial Statements with ROC with required fees:

  • Every company is required to file e-form AOC-4 for filing of annual statements with ROC.
  • In the case of a company having a subsidiary or an associate company, the annual return filing shall be done using e-form AOC-4.
Extensible Business Reporting Language (XBRL) format

A specific class of companies notified by the government are required to mandatorily file their annual financial statements in XBRL format viz. Extensible Business Reporting Language. XBRL stands for Extensible business reporting language.

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XBRL is an electronic language and the most effective way of communicating company’s financial data which helps in standardising the complete process round the globe. Some of the benefits of aligning your business financial data in the XBRL format are that it’s a cost & time saving process, greater efficiency, accuracy and reliability in analysing the financial data of any company.

Rule 11: For filing of Annual Return with Registrar:

Every company registered as per the provisions of companies act, 2013 is required to comply with Annual Return filing with Registrar of Companies using e-Form MGT-7.

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Companies have (i) paid-up capital of 10 crores or more; or (ii) business turnover exceeding INR 50 crores; are required to comply with annual return filing with ROC using electronic form prescribed under format-MGT 8.

FREQUENTLY ASKED QUESTIONS (FAQ’s)

Q.) What is the last date for ROC filing for FY 2020-21?

NAME OF E-FORMPURPOSE OF E-FORMDUE DATE OF FILINGDue date for 2021
Form 11Annual LLP Returns60 days from end of financial year30 May
Form ADT-1Auditor’s  Appointment15 days from the date of AGM.14 October
DIR-3 KYCDirector KYC180 days from the end of financial year30 September
Form AOC-4Filing of Annual Accounts30 days from the date of the AGM30 October
Form AOC-4 (XBRL)Filing of Annual Accounts in XBRL mode30 days from the date of the AGM30 October
Form MGT-7Filing of Annual Return60 days from the date of AGM.29 November
Form CRA-4Filing of Cost Audit Report30 days from the receipt of Cost Audit ReportWithin 30 days of cost audit report
Form MGT-14Filing of resolutions with MCA regarding approval of Board Report and Annual Accounts30 days from the date of concerned Board MeetingWithin 30 days of board meeting

Q.) What are the documents required for ROC filing?

  • Annual financial statements of the company
  • Corporate governance report/Audit report
  • Shareholders & debenture holders details
  • Company incorporation certificate
  • Business & Partner details
  • PAN Card/Aadhaar card

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